Outlook - Setting Up Out-of-Office Messages

The process of setting up out-of-office messages varies by what version of Outlook that you are using.

If you’re using the New Outlook or the web version of Outlook:

1. Click the gear symbol.
2. In the new window, click “Accounts”.
3. Click “Automatic replies”.
4. Toggle the switch for “Turn on automatic replies” to on.
5. If you only want the reply to be sent during a specific time, click “Send replies only during a time period”.
   1. Enter the start and end date and time for the reply to be sent.
   2. If it is an indefinite reply that you don’t want to turn off, DO NOT click the button.
6. Type your message in the text box under “Send automatic replies inside your organization”.
7. If the automatic reply will also be sent to non-TAMUV accounts, click “Send replies outside your organization”.
   1. Leave “Send replies only to contacts” unchecked unless the non-TAMUV email addresses are in your account’s addressbook.
8. Type your message in the text box that appears under “Send replies outside your organization”.
9. Click “Save”.

If you’re using the Classic Outlook:

1. Click “File”.
2. Click “Automatic Replies”.
3. Select “Send automatic replies”
4. On the “Inside My Organization” tab, type the message that you want sent out automatically.
5. On the “Outside My Organization” tab, type the message that you want sent out automatically. This will reply to every email you get, including advertisements, newsletters, and junk mail.
6. If you only want the reply to be sent during a specific time, click the “Only send during this time range” checkbox.
   1. Enter the start and date time for the reply to be sent.
   2. You do not have to check this if the message will be indefinite.